In the past, businesses kept sensitive documents under lock and keys due to the fear that confidential files might fall into the in the wrong hands. If this happens this could result in the loss of business opportunities, costly lawsuits, or even data breaches and fines.

With the growth of digital technology, business owners started using virtual data rooms (VDR) to share their documents and information with stakeholders quickly and safely. VDRs are cloud-based software options which provide secure, 24-hour remote access to folders and files via any device with an internet connection. These platforms offer a variety of collaboration tools that help in deal-making and efficient management of documents. They also offer advanced features such as watermarking, granular permissions and audit trails to limit the risk of malicious or accidental deletion.

The most popular use-case for virtual data rooms is due diligence during the mergers and acquisitions process. It is essential to have a platform that permits both the sell-side as well as the buy-side examine and archive documents. VDRs reduce the time needed for due diligence by significant amounts.

Startups typically use VDRs to work with investors and advisors during fundraising rounds, M&A, and other transactions. These platforms let startups upload and organize their documents in an intuitive system that helps speed up the due diligence process. These platforms also include tools for collaboration, such as commenting, Q&A areas, and task assignments to assist teams in working more efficiently. Many of the modern providers offer a cloud-based model that does not require installation or hardware. Other options include self-hosted software that is installed on the servers of the startup which gives more control, but does require IT resources.


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